Consulting and project management with office relocation


What is office relocation?

Office relocation refers to consolidating and/or restructuring offices to reflect a company’s change in strategy, replanning the office space into a smaller or larger footprint, or moving the office to a new location. Every step of office relocation requires thorough planning because it is difficult and costly to correct unaddressed layout or facility-related problems after the move is made. Establishing comprehensive design criteria can define the parameters for the most workable space plan to fulfill the office requirements. Construction management can ensure the plan is implemented as designed.

The scope of office relocation planning

Plans for consolidating/restructuring and moving offices begin by examining, with the client, which parts of the organization to combine and which parts to move. Architectural, interior and MEP (mechanical, electrical, plumbing) planning includes selecting an appropriate building for relocation and restoring the building currently in use. Then follows design, estimates, selecting contractors, implementation, moving, and maintenance. The various tasks involved at each of these stages are interrelated and complex.

ILYA’s support services

ILYA has developed specialized support services to help a corporation manage the many aspects of a large move. Often personnel within the company have some, but not all of the experience required to prepare and control budgets, work with designers and architects, handle internal coordination/reporting, and still perform their daily tasks. By outsourcing the specialized tasks to experts, the burden on the internal move team is reduced. An outside source can also provide objective views with which the corporation can make crucial decisions.

To date ILYA has worked on many relocation and renovation projects involving new buildings and consolidation and/or restructuring plans. We are able to support our clients through every step of the office relocation process as one comprehensive service, from the initial planning stages through design, construction management, procurement of furniture and equipment, move coordination, and facility management.


What is facility programming?

Facility programming (FP) collects data on existing and future requirements for office space and services, organizational systems, personnel, furniture & equipment, and related costs and information. It analyzes this data to develop design criteria which provide the framework for planning and design. The phase output is a document outlining all the space allocations and requirements for the new office space—a document that is referred to throughout the project to ensure the program is met.

Features of FP

Thorough facility programming produces:

  • · Design criteria that include intangibles, such as the visual expression of the corporate philosophy and identity in the office.
  • · Office plans and finish materials that are specific to the company’s work and business style.
  • · Inter and intra-departmental adjacencies that improve workflow and increase productivity.
  • · Effective allocation of investment costs.
  • · Facility management cost reductions.

CAFM(Computer Aided Facility Management)

What is CAFM?

Computer aided facility management, as the name implies, uses a computer program designed to aid in the management of multifaceted and complex facilities. It not only simplifies organization, tabulation, and analysis of data, it makes the information more current and readily accessible to those using it to make facility-related decisions.

The CAFM system

CAFM centralizes systematic collation of data on the corporation’s building(s), building services, repairs/maintenance, leasing costs, and furniture/equipment, and updates the data on a regular basis.


The benefits CAFM

CAFM recorded data can be accessed by any group or individual authorized to use the system. The information generated is applicable to all management levels within the corporation.

  • · Building owners and managers can reference data organized and tabulated by CAFM to monitor and plan business growth. CAFM “red flags” high cost items that will need repair or replacement so these maintenance costs can be worked into capital improvement budgets in the early stages of planning.
  • · CAFM can help facilities managers improve day-to-day building and building services management, and aids in planning medium- and long-term repairs and maintenance.
  • · CAFM gives construction engineers the basis to provide rapid responses to short term repairs, maintenance and construction.